Office Support Specialist

Washington, DC
Full Time
Operations
Entry Level

Company Overview
For more than 40 years, Williams Adley has provided expert accounting, auditing, and consulting services to a growing number of federal, state, and local government agencies. Our dedication to operating with the highest levels of honesty, integrity, and transparency means we frequently go beyond the typical “vendor/client” relationship, becoming trusted advisors to our clients.

Williams Adley provides its employees with a unique experience for growth, career direction, and mentorship. As a member of our team, you will have a dynamic experience and work with great people. We offer a merit-based opportunity for all individuals that rewards aptitude, hard work, and determination. Join our team and thrive in an environment where your contributions are valued and recognized.

For more information about how Williams Adley can take your career to the next level, check out our openings below or contact a recruitment team member.

General Position Description:
Williams Adley is seeking an energetic individual to manage various office and administrative functions. This role will maintain office order, act as a liaison with our ITMSP to support IT-related tasks and ensuring smooth operations. The ideal candidate will be proactive, tech-savvy, and capable of assisting with both administrative and basic IT duties. Must be able to work independently and exercise sound judgment in making decisions related to office operations and department events, and other items, while adhering to established budgetary constraints. 

The following are representative, but not all-inclusive, of the knowledge, skills and abilities required to lead in this role. 

Essential Duties and Responsibilities:

  • In office support, greet individuals upon arrival and ensure the office is closed down daily.  

  • Manage office space, furniture, supplies, and equipment, including organizing and restocking inventory as needed . 

  • Assist with the setup and takedown of meetings and events, including room configuration and furniture arrangement. 

  • Handle receiving and shipping responsibilities (UPS, USPS, FedEx) and manage the distribution of physical and electronic communications and packages. 

  • Pull vendor invoices, serve as a point of contact for facility vendors, and assist with other needs as required. 

  • Assist employees with the coordination of all domestic and international travel, transportation, and lodging needs for all employees as needed while understanding the federal travel regulations. 

  • Coordinate, communicate and facilitate department level team-building activities and meetings as requested.  

  • Act as the primary on-site IT assistance and administrative support presence, providing assistance with computer systems, troubleshooting technical issues, and being available for office needs. 

  • Work with IT MSP technicians to resolve issues, set up equipment, log equipment, and implement necessary improvements. 

  • Oversee filing systems and records related to licenses, ensuring compliance with legal requirements. 

  • Administrator for Datawatch access for all employees and contractors. 

  • Serve as Fire Drill and Safety Coordinator with Landlord. 

  • Provide general administrative support to various departments, including data entry, scanning, and photocopying. 

  • Other duties as assigned by the Director of Operations and Partners. 

Required Experience:

  • A high school diploma is required (an associate’s degree is preferred).  

  • Positive attitude towards helping the team where needed 

  • Ability to maintain confidentiality and professionalism  

  • Flexibility to work long or outside core hours with limited notice, including for planned IT maintenance. 

  • Knowledge of the Microsoft Office Suite (Excel, Outlook, PowerPoint) is required. 

  • Attention to detail and highly organized with the capability to troubleshoot and solve problems. 

  • Strong communication skills with the ability to address and resolve issues effectively. 

Supervision and Guidance:

The Office Support Specialist will work under the supervision of the Director of Operations and communicate with Senior Leaders, Partners, and members of the organization. 

Environment: The role is based fully on-site, Monday through Friday, during standard business hours in an office setting and requires the ability to lift and move up to 50 pounds, extensive computer usage, and regular interaction with staff, vendors, and guests in a fast-paced office environment. 

Thrive in Your Career: 

A Place Where You Belong - Excellence is at the core of our team’s success. Williams Adley’s culture of integrity, teamwork, and excellence creates an environment where you can thrive. With a range of business resources and opportunities for connection, you’ll build your community in no time.

Grow With Us -  Your growth matters to us—that’s why we offer a variety of ways for you to develop your career. With professional and leadership development opportunities including in-house training, paid training and certificate assistance programs, tuition reimbursement, mentoring, professional membership/subscription dues, and professional development opportunities, you can chart a unique and fulfilling career path on your terms.

Give Back to Your Community - Williams Adley believes in giving our time, treasures, and talents back to our community so that it can be a place for all people to thrive. Our Community Service Program, the Williams Adley Foundation, works with our employees to find important causes and put our firm's full support behind them.  

Support Your Well-Being - Our comprehensive benefits package supports your overall wellness by providing access to licensed counselors through our Employee/Life Assistance Program, financial counseling with licensed advisors, paid holidays, generous Paid Time Off (PTO), and more. With these benefits, plus the option for flexible schedules and remote and hybrid locations, we’ll support you as you pursue a balanced, fulfilling life—at work and at home.

 
Your Candidate Journey: 

At Williams Adley, we recognize that our people are our greatest strength, and we value building strong relationships throughout the hiring process.

Candidates selected for resume review will meet with our Talent Acquisition team to discuss the position details and answer any questions about the role, the firm, or the requirements.

Successful candidates will be invited to participate in our interview process, which may include video or in-person interviews, panel interviews, one-on-one interviews, lunch meetings, partner interviews, cognitive and/or behavioral assessments, and completion of our formal application.

We understand the uncertainty that can come with a job search, and we strive to inform candidates of our decisions within two weeks of their interview. Once an offer has been accepted, all applicants will be notified that the position has been filled.


Compensation Benefits 

At Williams Adley, we celebrate your contributions by providing you with opportunities and choices to support you and your family’s total well-being. Our health insurance offerings include comprehensive medical, dental, and vision plans and firm-paid Basic Life/AD& insurance. Our employees are provided the option to also enroll in Voluntary Legal, Accident, and Supplemental Life/AD&D insurance for themselves and their dependents. We also provide employees with competitive 401k matching, generous paid leave, professional development, tuition assistance, and certificate assistance.  

Our recognition awards program acknowledges employees for exceptional performance and superior demonstration of our values. All full-time employees are eligible to participate in our benefit programs. Individuals who do not meet the threshold are only eligible for select offerings. We encourage you to learn more about our total benefits by visiting the Careers site and reviewing Our Employee Benefits. 

Salary 

Salary at Williams Adley is determined by various factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, experience, contract-specific affordability, and organizational requirements. The projected compensation range for this position is between $45,000 and $50,000 based on experience, skills, and certifications. The estimate displayed represents the typical salary range for this position and is just one component of Williams Adley’s total compensation package for employees. 

 

Additional Information: 

  • FLSA Class: Non-Exempt 
  • Status: Full Time – Regular 
  • Work-Site: On-Site/In Office– DC Metro Area Location, Required.
  • Work Week:  Monday – Friday, 8 hours a day; some evening and weekend hours may be required to fulfill recruiting expectations and deliverables.   
  • Reports To: Director of Operations
  • Authorization: US Citizenship is required
  • Clearance: No Clearance Required
  • Consideration: Only candidates who meet the minimum position requirements will be considered and/or contacted to complete the next steps.

Williams Adley is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to protected veteran status, disability, or any other characteristic protected by law.

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