Operations Support Assistant
Washington, DC
Full Time
Operations
Entry Level
Company Overview:
For more than 40 years, Williams Adley has provided expert accounting, auditing, and consulting services to government agencies. Our dedication to operating with the highest levels of honesty, integrity, and transparency means we frequently go beyond the typical “vendor/client” relationship, becoming trusted advisors to our clients.
Check out our Recruitment Video to learn more about our team!
The Opportunity:
We are seeking an energetic individual to support our Executive Administrator in managing various office and IT administrative functions. This role will maintain office order, handle some IT admin duties, and ensure smooth operations. The ideal candidate will be proactive, tech-savvy, and capable of assisting with all administrative functions.
You Have:
Nice If You Have:
Environment:
The role is based in an office setting and requires lifting and moving up to 50 pounds, extensive computer usage, and strong verbal and written communication skills.
Thrive in Your Career:
A Place Where You Belong - Diversity is at the core of our team’s excellence. Williams Adley’s culture of integrity, teamwork, excellence, and diversity means you can bring your whole self to work here. We value not just the diversity of thought but the diversity of our experiences. With an array of business resources and other opportunities for connection, you’ll build your community in no time.
Grow With Us - Your growth matters to us—that’s why we offer a variety of ways for you to develop your career. With professional and leadership development opportunities to include in-house training, paid training and certificate assistance programs, tuition reimbursement, mentoring, professional membership/subscription dues, and professional development opportunities, you can chart a unique and fulfilling career path on your own terms.
Give Back to Your Community - Williams Adley believes in giving our time, treasures, and talents back to our community so that it can be a place for all people to thrive. Our Community Service Program, the Williams Adley Foundation, works with our employees to find important causes and put our firm's full support behind them.
Support Your Well-Being - Our comprehensive benefits package supports your overall wellness by providing access to licensed counselors through our Employee/Life Assistance Program, financial counseling with licensed advisors, paid holidays, generous Paid Time Off (PTO), and more. With these benefits, plus the option for flexible schedules and remote and hybrid locations, we’ll support you as you pursue a balanced, fulfilling life—at work and at home.
Your Candidate Journey:
At Williams Adley, we know our people are our strengths, and we value relationships most of all. To assist in your candidate journey, Candidates who are selected for resume review will meet with our Talent Acquisition team to review basic position details and answer any questions about the position, the firm, or the requirements.
Successful Candidates will be invited to participate in our interview process, including but not limited to video or in-person, panel interviews, one-on-one interviews, lunch interviews, partner interviews, a cognitive and behavioral assessment, and completing the formal application.
We understand the uncertainty that comes with a job search, and we do our best to notify candidates who have interviewed our decisions within two weeks of the interview. Once a candidate has accepted our offer(s), all applicants will be notified that the position has been filled.
Compensation Benefits
At Williams Adley, we celebrate your contributions by providing you with opportunities and choices to support you and your family’s total well-being. Our health insurance offerings include comprehensive medical, dental, and vision plans, as well as firm-paid Basic Life/AD&D and disability insurance. Our employees can also enroll in Voluntary Legal, Accident, and Supplemental Life/AD&D insurance for themselves and their dependents. We also provide employees with competitive 401k matching, generous paid leave, professional development, tuition assistance, and certificate assistance.
Our recognition awards program acknowledges employees for exceptional performance and for demonstrating our values. All full-time employees are eligible to participate in our benefit programs. Individuals who do not meet the threshold are only eligible for select offerings, not excluding health benefits. We encourage you to learn more about our total benefits by visiting the Careers site and reviewing Our Employee Benefits.
Salary
Salary at Williams Adley is determined by various factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, experience, contract-specific affordability, and organizational requirements. The projected compensation range for this position is between $50,000.00 and $55,000.00 (annualized USD) based on experience, skills, and certifications. The estimate displayed represents the typical salary range for this position and is just one component of Williams Adley’s total compensation package for employees.
Work Model
Our diverse, team-oriented culture prioritizes the benefits and needs of our people and their values. We embrace our Remote-First environment focused on excellence, integrity, flexibility, and collaboration, whether in-person or remotely.
EEO Commitment
We’re an equal employment opportunity/affirmative action employer that empowers our people to drive change fearlessly – no matter their race, color, ethnicity, religious creed, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, physical or mental disability, protected veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal or state law.
Additional Information:
Disclaimer:
In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with Williams Adley, please e-mail [email protected].
Williams Adley is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
For more than 40 years, Williams Adley has provided expert accounting, auditing, and consulting services to government agencies. Our dedication to operating with the highest levels of honesty, integrity, and transparency means we frequently go beyond the typical “vendor/client” relationship, becoming trusted advisors to our clients.
Check out our Recruitment Video to learn more about our team!
The Opportunity:
We are seeking an energetic individual to support our Executive Administrator in managing various office and IT administrative functions. This role will maintain office order, handle some IT admin duties, and ensure smooth operations. The ideal candidate will be proactive, tech-savvy, and capable of assisting with all administrative functions.
Essential Duties and Responsibilities:
Manage office furniture, supplies, and equipment, including organizing and maintaining inventory levels.
Coordinate meeting and events, including room setup, equipment setup, furniture arrangement, and related logistics.
Support domestic and international travel arrangements for employees, including transportation and lodging needs.
Serve as the primary point of contact for vendors, and assist with related tasks as needed.
Liaise with IT MSP technicians to troubleshoot issues, coordinate equipment setup, and implement improvements.
Oversee receiving and shipping processes (UPS, USPS, FedEx) and manage the distribution and return of office and IT equipment.
Order and ship supplies and equipment for employees as required.
Assist with the administration of programs, including CPE Express, SmartBenefits, and monthly parking enrollments or cancellations.
Manage conference and event registrations as requested.
Perform other duties as assigned by the Executive Administrator.
You Have:
- High school diploma is required
- Strong communication skills with the ability to address and resolve issues effectively.
- Attention to detail and highly organized with the capability to troubleshoot and solve problems.
- Knowledge of Microsoft Office Suite is required.
- Flexibility to work long hours or outside of core hours with limited notice, including for planned IT maintenance.
Nice If You Have:
Problem-solving abilities that will help you analyze problems, evaluate alternative solutions, and make sound recommendations.
High ethical standards and professionalism: Our positions require us to uphold integrity, maintain confidentiality, and approach our work impartially and objectively.
Prior experience in Administrative or Operations Support roles
Familiarity with being customer-facing.
Ability to work independently and as part of a team.
Strong organizational skills and the ability to manage multiple tasks simultaneously.
A proactive approach to problem-solving.
Clearance:
Applicants selected may be subject to a security investigation and must meet eligibility requirements for access to sensitive or personally identifiable information; no federal clearance is required for this role.
Environment:
The role is based in an office setting and requires lifting and moving up to 50 pounds, extensive computer usage, and strong verbal and written communication skills.
Thrive in Your Career:
A Place Where You Belong - Diversity is at the core of our team’s excellence. Williams Adley’s culture of integrity, teamwork, excellence, and diversity means you can bring your whole self to work here. We value not just the diversity of thought but the diversity of our experiences. With an array of business resources and other opportunities for connection, you’ll build your community in no time.
Grow With Us - Your growth matters to us—that’s why we offer a variety of ways for you to develop your career. With professional and leadership development opportunities to include in-house training, paid training and certificate assistance programs, tuition reimbursement, mentoring, professional membership/subscription dues, and professional development opportunities, you can chart a unique and fulfilling career path on your own terms.
Give Back to Your Community - Williams Adley believes in giving our time, treasures, and talents back to our community so that it can be a place for all people to thrive. Our Community Service Program, the Williams Adley Foundation, works with our employees to find important causes and put our firm's full support behind them.
Support Your Well-Being - Our comprehensive benefits package supports your overall wellness by providing access to licensed counselors through our Employee/Life Assistance Program, financial counseling with licensed advisors, paid holidays, generous Paid Time Off (PTO), and more. With these benefits, plus the option for flexible schedules and remote and hybrid locations, we’ll support you as you pursue a balanced, fulfilling life—at work and at home.
Your Candidate Journey:
At Williams Adley, we know our people are our strengths, and we value relationships most of all. To assist in your candidate journey, Candidates who are selected for resume review will meet with our Talent Acquisition team to review basic position details and answer any questions about the position, the firm, or the requirements.
Successful Candidates will be invited to participate in our interview process, including but not limited to video or in-person, panel interviews, one-on-one interviews, lunch interviews, partner interviews, a cognitive and behavioral assessment, and completing the formal application.
We understand the uncertainty that comes with a job search, and we do our best to notify candidates who have interviewed our decisions within two weeks of the interview. Once a candidate has accepted our offer(s), all applicants will be notified that the position has been filled.
Compensation Benefits
At Williams Adley, we celebrate your contributions by providing you with opportunities and choices to support you and your family’s total well-being. Our health insurance offerings include comprehensive medical, dental, and vision plans, as well as firm-paid Basic Life/AD&D and disability insurance. Our employees can also enroll in Voluntary Legal, Accident, and Supplemental Life/AD&D insurance for themselves and their dependents. We also provide employees with competitive 401k matching, generous paid leave, professional development, tuition assistance, and certificate assistance.
Our recognition awards program acknowledges employees for exceptional performance and for demonstrating our values. All full-time employees are eligible to participate in our benefit programs. Individuals who do not meet the threshold are only eligible for select offerings, not excluding health benefits. We encourage you to learn more about our total benefits by visiting the Careers site and reviewing Our Employee Benefits.
Salary
Salary at Williams Adley is determined by various factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, experience, contract-specific affordability, and organizational requirements. The projected compensation range for this position is between $50,000.00 and $55,000.00 (annualized USD) based on experience, skills, and certifications. The estimate displayed represents the typical salary range for this position and is just one component of Williams Adley’s total compensation package for employees.
Work Model
Our diverse, team-oriented culture prioritizes the benefits and needs of our people and their values. We embrace our Remote-First environment focused on excellence, integrity, flexibility, and collaboration, whether in-person or remotely.
- If this position is listed as remote or hybrid, the D.C. Metropolitan area employees will primarily work remotely and periodically report to the Williams Adley office for company or departmental meetings and events. Employees may be required to report to the client site based on client needs.
- If this position is listed as onsite, you’ll work with colleagues and clients in person, as needed, for the specific role.
EEO Commitment
We’re an equal employment opportunity/affirmative action employer that empowers our people to drive change fearlessly – no matter their race, color, ethnicity, religious creed, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, physical or mental disability, protected veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal or state law.
Additional Information:
- FLSA Class: Exempt
- Status: Full Time – Regular
- Number of Openings: 1
- Proposed Salary Range: $50,000 - $55,000 annually
- Work-Site: On-site
- Work Week: Monday – Friday, 8 hours a day; some evening and weekend hours may be required in order to fulfill client expectations and deliverables.
- Reports To: Executive Assistant
- Authorization: US Citizenship is required
- Clearance: Not Required
- Consideration: Only candidates who meet the minimum position requirements will be considered and/or contacted to complete the next steps.
Disclaimer:
In compliance with the Americans with Disabilities Act Amendment Act (ADAAA), if you have a disability and would like to request an accommodation to apply for a position with Williams Adley, please e-mail [email protected].
Williams Adley is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.
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